According to the letter, the White House has been using EMC's EmailXtender e-mail management software since Obama's first day in office. The letter says the White House chose EMC's product because of its security, central management, ability to automatically and in near-real time capture messages sent even from Blackberries. It also cited the EMC system's ability to archive messages in their original formats and convert them to another format for transfer to NARA's e-records system, and its ability to provide a searchable online archive and audit reports, among other features.
The White House now fully and automatically backs up its e-mails to a secure off-site data center on the second Tuesday of each month, with incremental backups several times each week and "frequent" tape back-ups. Audits verify that only authorized individuals access the repositories and the EMC system alerts the White House if anyone tries to delete an e-mail without permission, the letter says.
The plaintiffs in the suit applauded the White House's apparent archiving improvements. "The White House appears to be approaching its record preservation obligations with greater conscientiousness than during the last administration," Meredith Fuchs, the National Security Archive's general counsel, said in a statement.
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